Add an expense
- Open Expenses → tap ＋.
- Tap Scan Receipt and capture the receipt with your camera.
- Review the OCR-suggested fields, correct any misreads, and save.
Categories, currency, and date formats are controlled in Settings.
Expenses & Receipts (OCR)
Capture business expenses fast. Scan a paper receipt, let OCR fill the fields, and keep the original image for audit-ready records.
Encrypted by Default
All expense data and attachments are stored locally and encrypted at rest. When you export a CSV, you’re creating an unencrypted file you control—Solid Invoice will show a privacy confirmation first.
OCR: Trust but Verify
Solid Invoice uses OCR to detect Vendor, Date, and Amount directly from the receipt. It’s a convenience feature—not guaranteed perfect.
Always check and correct OCR results before saving. Trust but verify.
Tips for best results
- Use flat, well-lit captures to improve accuracy.
- Dark text on light paper scans best.
- If numbers look off, edit fields before saving.
Editable fields
- Date — purchase date.
- Vendor — merchant or payee.
- Amount — total of the expense.
- Category — e.g., Office, Meals, Travel.
- Payment Method — how you paid (Card, Cash, Other).
- Business Purpose / Notes — context for audits or reimbursement.
Attachments & originals
The scanned receipt image is always stored with the expense entry. This ensures proof of purchase is available if you or your accountant need to verify later.
Export expenses
Export to CSV for tax prep or analysis. Before saving unencrypted files, Solid Invoice shows a privacy-aware export prompt so you always opt in knowingly.
See Reports & Exports for details.
Security & privacy
- All expense data and attachments are protected with on-device encryption.
- With sync enabled, items are encrypted before leaving your device using pre-egress encryption under TNO principles.